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THE BRITISH CHAMBER OF COMMERCE SHANGHAI
CHARITY WORKING GROUP |
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| MISSION STATEMENT |
| On behalf of members of the British Chamber, to develop a programme of effective giving, to benefit charitable work in East China. Working with charities which enhance the image of British Chamber members as responsible members of the local community. |
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| THE ROLE OF THE CHARITY WORKING GROUP: KEY PRINCIPLES |
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- Under supervision by the Chamber’s Executive Committee, responsible for the selection of partners, and the distribution of funds raised by British Chamber charity activities.
- Authorised to use British Chamber’s name in distributing funds.
- Proposals for the main charity of the Charity Ball and donations over RMB 50,000 will be made by the Working Group, but must be endorsed by the Executive Committee.
- Only monies actually received, with no costs outstanding, may be distributed.
- The proceeds of specific events may be pledged to a selected partner in advance, but not specific amounts of money ?unless this money is available in the charity account reserve
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| COMPOSITION OF THE CHARITY WORKING GROUP (2010) |
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Peter Harris (Chair)
Carma Elliot
Andrew Thomson
Alan Mullin
Dr. J Therese Tong
Warwick Fahy
Jasmine Wang (Secretary)
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| Any enquiries about British Chamber's charitable policy and individual projects should be directed to Jasmine Wang at jasmine.wang@sha.britcham.org in the first instance. |
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| SUBMISSION OF PROPOSALS FOR FUNDING |
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| Proposals will be accepted on an annual basis, and must be submitted using the attached pro-format. Proposals not following this guideline will not be accepted. Proposals will be invited by open announcement, with an initial deadline of 30 September. Proposals submitted after this date will not be accepted. The Working Group will make a final decision on all proposals by 31 October at the latest. During this period of consideration, those submitting proposals may be asked to submit further information, or meet the Working Group for further discussion. |
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| The decisions of the Working Group will be communicated directly to the individual submitting each proposal; and shall be final. |
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| GUIDELINES FOR POTENTIAL PARTNERS |
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| How will proposals be assessed? |
- British Chamber invites proposals from charities working in East China, with donations benefitting projects within this area (East China being comprised of Shanghai, Jiangsu, Zhejiang and Anhui). The Working Group believes that British Chamber can make most impact, and members can be more closely associated with charity partners, when it works locally. Proposals not in line with this geographical restriction will therefore not be accepted.
- The Working Group will look for evidence in proposals of a sound organizational structure and clear accountability within each potential partner. Funds will not be granted to individuals.
- Those organizations where the amount donated by British Chamber will make a real difference will be favoured.
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| EXCEPTIONAL AND EMERGENCY FUNDING |
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| The Working Group may decide to organize fundraising activities in aid of those affected by a national emergency or exceptional crisis in China, eg an earthquake or other natural disaster. In this event, proposals for charitable work anywhere in China may be considered. |
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| British Chamber OFFICE’S SUPPORT FOR THE WORKING GROUP |
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- All fundraising events, payments of costs or guarantees to eg venues, will be organized by the office.
- Before any commitments are made, the theme, budgeted income and expenditure for the annual Charity Ball will be prepared by the British Chamber office for approval by the Chair of the Working Group; and will then be endorsed by the Executive Committee.
- The office will focus fund raising activities primarily in the interests of British Chamber members, and these will be branded British Chamber events.
- The office will operate a bias towards supporting specific charities through each individual event, to ensure that contributors know clearly how their money will be used.
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| ACCOUNTS |
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| The British Chamber office will maintain the charity accounts, hold all monies raised and make all payments. The Chair of the Working Group shall authorize all payments to charitable partners, via the British Chamber office. In the absence of the Chair, the Vice Chair shall authorize payments. |
| Donations will be made direct to the charity organization, and British Chamber will expect to see receipts/fa piao for expenditure |
| Copies of the charitable accounts will be made available to members on request. |
| March 2009 |
| Fore information of charities we have sponsored, please see Information Centre. |
